Recruitment

How To Write A Thank You Email After A Job Interview

Bryan Brown | 10 November 2022 | 1 year ago

How To Write a Thank You Email After a Job Interview

Manners don’t cost a thing, and in this day and age, something as simple as following up an interview with a thank you email can make all the difference to your job prospects in terms of the way that you are remembered by the hiring manager.

When sending a thank you email after a job interview remember to;

  • Keep it short
  • Personalise your note
  • Use a professional email address
  • Proofread it
  • Send within 24 hours
If you’re wondering ‘how to write a thank you email after a job interview, read on for a more detailed overview of our top tips and some examples to follow. 

Why Follow Up With An Email At All?

According to a report from TopResume, 82% of employers think that candidates who don’t bother sending a thank you note are not interested in the role. Taking the time to make contact, not only does it show that you care about getting the job, but also demonstrates good manners and appreciation for the hiring manager’s time, which are both excellent qualities in a candidate being considered for a job.

What To Include In Your Email

Sending a thank you email after your job interview is a great way to stay connected with the hiring manager and reinforce your interest in the role. By following these tips, you can make sure your thank you email makes a positive impression, and if you know that the interview process involves a second interview, following up after the first is a great way to show that you still want to be carried forward to the next stage.

Here are some tips on how to write a thank you email after your job interview:

Keep It Short And To The Point

When it comes to what to write in a thank you email after an interview, it’s important to keep it short and sweet. The goal is not to reiterate everything that was discussed during the meeting, but rather to simply express your gratitude for the opportunity to attend the interview and to confirm your interest in the role. A few sentences are all you need, such as:

Subject line: Thank you for the interview

Hello (name),

Thank you for taking the time to meet with me yesterday. I enjoyed learning more about the (insert position) role and getting a better understanding of the (insert company name) and its culture. After our discussion, I am confident that I have the skills and qualifications that would make me successful in this role.

I look forward to hearing from you soon.

Sincerely,

(Your name)

Personalise Your Note

Whilst a genuine thank you note makes a great impression, a generic one does not. Taking a few extra minutes to personalise your email will show that you care about the role. Consider mentioning something that you enjoyed hearing about, something that intrigues you about the role, or picking up on a topic of a conversation held at the time of the interview.

Use A Professional Email Address

If you have a professional email address (i.e., not the one you created at school such as dreamerx21@gmail.com), then use it. Professional communication methods are another way to make a good impression and whilst a professional email address featuring your name only won’t make you stand out, you can be confident that an unprofessional one will make you stand out for the wrong reasons! If you don’t already have a suitable email address, you should create one during your job search to ensure you give off the right impression from the moment that you submit your CV.

Use Good Quality Stationery

If you would prefer to send a handwritten note, you should make sure that you use quality stationery. This doesn’t mean you need to go out and purchase new paper especially, but if you have nice note cards at home that will suffice. Be sure to use a black pen for a more formal look, or a blue pen if you want to appear friendly.

Proofread What You Have Written

Proofreading is one of the most important things you can do when emailing in follow-up to a job interview. Look out for typos and grammatical errors, make sure you have addressed the email to the right person, and have their email address entered correctly. Failure to deliver on these basic points can make you look careless and unprofessional.

Sometimes mistakes do happen, we are only human after all! If you do spot an error after hitting the send button, you can try to recall the email. If that doesn’t work, quickly send a follow-up pointing out you are aware of the error made and correcting it if needed.

There are plenty of tools to help you send perfect emails including spellchecker and Grammarly which all highlight areas that can be improved.

Send It Within 24 hours

In most companies, the hiring process moves quickly. With so many stages to get through to get new people into a role, it’s not uncommon for hiring managers to decide on who to offer a job to within 24 hours of the interviews taking place.

With this in mind, the earlier you can send your thank you follow-up, the better, and ideally, you should send your thank you email within 24 hours of your interview. This shows that you’re interested and engaged, and it helps you stay top of mind.

If the hiring manager has a choice between you and another candidate who is very evenly matched, this simple act could be the thing that tips you into the lead.

Examples Of Thank You Emails To Personalise And Send After A Job Interview

Examples Of Thank You Emails To Personalise And Send After A Job Interview

Subject line: Thank you for the interview

Hello (name),

Thank you for taking the time to meet with me yesterday. I enjoyed learning more about the (position) role and getting a better understanding of (company). I was particularly impressed with your explanation of the company’s growth trajectory and am excited about the potential for this role.

After our discussion, I am confident that I have the skills and qualifications that would make me successful in this role. I look forward to hearing from you soon.

Sincerely,

(Your name)

……………………………………………..

Subject line: Thank you for the interview

Hello (name),

Thank you for your time at the interview yesterday. It was lovely to be able to meet the team and take a tour of the offices, and I enjoyed our discussion about the role. I would like to confirm that I’m very interested in [insert position] at [insert company] and I look forward to hearing from you soon.

Sincerely,

(Your name)

……………………………………………..

Subject line: Thank you for the interview

Hello (name),

Thank you for taking the time to meet with me yesterday. I enjoyed our conversation and getting to learn more about the role and the team. Based on what I heard, I think that this could be a great opportunity for me and I am very interested in moving forward.

I look forward to hearing from you soon.

Sincerely,

(Your name)

……………………………………………..

Subject line: Thank you for the interview

Hello (name),

Thank you for taking the time to meet with me yesterday. I enjoyed our conversation and getting to learn more about the role and the team. Based on what I heard, I think that this could be a great opportunity for me and I am very interested in moving forward.

I look forward to hearing from you soon.

Sincerely,

(Your name)

What Kind Of Thank You Note To Send During The Hiring Process

A handwritten thank you note is a nice gesture if you interviewed in person and got to meet the hiring manager or other members of the team. You can also use this opportunity to reiterate your interest in the role and restate some of the qualifications that make you ideal for the job. If possible, drop the note off at reception so that it gets to the right person as soon as possible.

If you interviewed via video call or over the phone, a handwritten thank you note may not be appropriate. In this case, an email is perfectly acceptable. Sending your thank you follow-up by email has the added benefit of being received and read more quickly.

How To Send A Thank You Note

If you’re sending a handwritten thank you note, make sure to use quality stationery and check your spelling and grammar carefully. If you’re sending an email, pay attention to the subject line and make sure your email is well-written and free of any typos or grammatical errors.

Aside from the tips already covered above, remember to be sincere. Don’t try to sound like someone you’re not, or use generic platitudes that could apply to any interview. Your thank you note should be genuine and specific to your conversation with the interviewer.

The best way to do this is to mention something you discussed. This is your opportunity to continue the conversation and show that you were paying attention during the interview. Pick out one or two key points that you discussed and mention them in your thank you follow-up before reiterating your interest.

Should You Say Thank You If You Don’t Want The Job?

After reflecting on the interview, even if you decide that the job isn’t right for you, it’s always best to send a thank-you note. It shows that you’re grateful for the opportunity to interview and keeps the door open for future opportunities.

You never know when you might need to network with the hiring manager or other members of the team, so it’s always best to leave a positive impression. Plus, it never hurts to keep your options open!

Saying thank you and being honest about your position is a small gesture that can make a big impact on the hiring manager’s job, so it’s always a good idea to follow up with a thank you even if you decide the role isn’t quite right for you on this occasion.

Leaving A Positive Impression On Prospective Employers

Make a good first impression

First impressions are important, especially when it comes to job interviews. You only have one chance to make a good impression on a prospective employer, so it’s important to be prepared. The good news is, there are a few easy things you can do both during the interview itself and afterwards to leave a positive impression and increase your chances of getting the job.

First, dress for success. Wear clothing that is professional and appropriate for the position you’re interviewing for. Second, be on time. Arriving late will not only make you look bad, but it will also make the employer question your punctuality and reliability. Finally, be polite and friendly. Greet the interviewer with a firm handshake and make eye contact throughout the conversation. By following these simple tips, you can make sure that you leave a positive impression and increase your chances of getting the job.

After the interview, a thank you note is a great opportunity to leave a positive impression on a prospective employer. This is your chance to reiterate your interest in the role and the company, as well as restate some of the qualifications that make you ideal for the job. This is a small gesture that can make a big impact on the hiring manager’s opinion of you, so it’s always a good idea to follow up with a thank you after an interview.

Best Etiquette For Video Interviews

Video interviews are becoming more and more popular. They can be a great way to save time and money on travel and hospitality, reduce pollution, and can ensure companies can see more candidates in a shorter amount of time.

When interviewing via video conferencing, there are a few extra etiquette tips you should keep in mind that differ slightly from the points above regarding leaving a good impression at an in-person interview.

  • Remember that the interviewer can see you, so make sure you’re presentable. This means being well-groomed and dressed in professional clothing, even if the dress code in your industry is more casual.
  • Be aware of your body language. Sit up straight, make eye contact with the camera, and avoid fidgeting or playing with your hair. You want to come across as confident and interested in the role, even if you’re feeling a little nervous.
  • Make sure your background is neat. You don’t want the interviewer to be distracted by a messy room or strange items in the background. If possible, sit in front of a blank wall or neutral-coloured curtain.
  • Remember to turn off any distractions before the interview starts. This means putting your phone on silent, closing any tabs you’re not using, and making sure you won’t be interrupted during the call.
By following these etiquette tips, you can be sure to make a good impression during your video interview, before following up with a thank you email afterwards.

Summary

Thank you notes are a small but important part of the interview process. A handwritten note is a nice touch if you are interviewed in person, while an email is perfectly acceptable for phone, in-person, or video interviews. Either way, make sure your thank you note is well-written, sincere, and specific to your conversation with the interviewer. We hope this article has helped to clarify how to write a thank you email after a job interview.

 

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