Small businesses come in all shapes and sizes. In the UK alone, there are close to 6 million of them. There are sole traders, limited companies, and partnerships. But what all small businesses have in common is that they all have tax obligations that they need to pay.
There are very strict tax policies and laws in the UK when it comes to small businesses, and if you and your company are not compliant, you could find yourself facing unwanted penalties. It is very important for all small business owners to be well-aware of their tax obligations and pay all of their taxes on time.
We know that the world of tax and PAYE can be a daunting one, especially if you are a new business owner, so in this article, we’ll discuss all of the taxes that small businesses need to pay, when you need to pay them, and how you can pay them.
What is the definition of a small business in the UK?
According to Companies House, a small business in the UK can be defined as a business that has under 50 employees and turns over less than £6.5million. Keeping this definition in mind, it is safe to say that the definition of a small business could apply to a wide range of different businesses, including hair salons, coffee shops, small car dealerships, retail stores etc.
But no matter the type of small business, you’ll still be liable to pay some sort of tax, no matter how much you’re earning.
What do small businesses need to do before they start paying tax?
The first thing you’ll need to do is register your business with the HMRC so that they are aware of your business. If you register as a limited company, you’ll also need to register with Companies House. The process for both is fairly easy, self-explanatory and can be done online in a matter of hours.
Once you have done that, you will need to keep detailed and updated records of all of your business income and expenditure, so when it comes time to file your tax returns, you have everything in order.
If you are a business that is employing people, you will need to register as an employer with the HMRC and sign up for a PAYE scheme that will assist you in paying tax on all of your employees’ salaries each month.
The next step is to clue yourself up on everything you need to know about taxes as a small business owner.
Corporation tax is one of the most important taxes that you’ll need to handle if you have registered as a limited company (sole traders do not need to pay corporation tax). Corporation tax is the tax that you’ll be required to pay on your business’s profits over the financial year. It needs to be paid by nine months and one day after your business’s accounting year, and this day usually falls on 1 January. While there are different tax brackets and thresholds involved, corporation tax is usually 19% of your business’s profits.
Income tax is the tax that you pay on your personal income. This income could come in the form of a salary that you take from your small business or through dividends. So, if a company director does not take a salary from their limited company, they will not need to pay income tax as income tax is only required on salaries and dividends. The current income tax brackets in the UK are as follows:
£12, 501- £50, 000- 20%
£50, 001- £150, 000- 40%
Over £150, 000- 45%
If you are the director of a limited company, you’ll need to pay your income tax through the PAYE system. If you are a sole trader, this tax will be paid through your completed self-assessment form. The amount paid will be based on the profit that your has business made. Even if you don’t fall within the tax threshold, you’ll still need to submit a self-assessment form to the HMRC.
National Insurance Contributions
Your national insurance contributions are very important as they allow you to build up a pension fund and pay for public amenities and services. The amount that you’ll pay in National Insurance Contributions will depend on how much you earn. If you are a limited company director, your National Insurance Contributions will be paid via your PAYE scheme. However, if you are a sole trader, you’ll calculate your National Insurance Contribution when you do your self-assessment.
There are four different types of National Insurance Contributions, including:
Class 1- Needs to be paid by employers and employees
Class2 – A flat rate that needs to be paid by the self-employed
Class 3- This is a voluntary contribution that is often paid by people who want to complete their National Insurance record so that they’ll be eligible for benefits
Class 4- This needs to be paid on the profits made by the self-employed each year
Ensure that you know which National Insurance Contributions apply to you and your company.
Most people are familiar with the concept of VAT. Value Added Tax is added to the value of certain goods and services in the UK. Your company only needs to register for VAT if your turnover exceeds £85, 000 within a financial year. If your turnover is below this amount, you still have the option of registering for VAT if you so wish. However, this decision should not be taken lightly as you could end up paying a lot in tax, and you’ll need to push up the price of your products and services by a substantial amount. The only pros that are associated with registering for VAT when you don’t need to are that your company may appear more professional. It may open up trading opportunities with other VAT registered companies, and you will also be able to claim VAT on your tax return, which you would not be able to do if you were VAT registered.
VAT needs to be paid quarterly and within 37 days at the end of each quarter.
Not all small businesses have employees, but most do. If you’re registered as an employer and have at least one employee, you’ll also need to handle your company’s payroll tax. This tax is paid monthly to the HMRC through the PAYE system and needs to be paid for all employees who earn more than £120 per week. The amounts paid will depend on your employee’s wages and salaries. If the amount you pay is usually less than £1500, you can request to pay this tax quarterly instead of monthly. You’ll also need to handle paying all of your employee’s National Insurance Contributions, which can also be done through your PAYE scheme.
If you are dealing with paying employees and the PAYE system, it is highly recommended that you invest in relevant PAYE software, as it will make your job so much easier. PAYE can get quite confusing, especially when you start gaining more than just a couple of employees.
Taxes for sole traders
Sole traders have a tax-free personal allowance of up to £12, 500. Once your personal allowance starts exceeding this amount, you’ll need to start paying income tax. The income tax brackets are as follows:
£12, 501-£50, 000 – 20%
£50, 001-£150, 000 – 40%
Over £150, 000 – 45%
As a sole trader, one of the most important things you’ll need to do is submit your self-assessment tax return to the HMRC at the end of every year, where you’ll detail all of your business expenses and incomes.
Sole traders also need to pay National Insurance contributions. Class 2 NIC requires you to pay a weekly flat rate of £3.05, and Class 4 NIC will be calculated on your yearly profits. Both are paid through your self-assessments.