Tax & admin · 5 October 2015

Small businesses don’t need to be afraid of technology, it’s a huge enabler

The days of doing your numbers by hand is over,  you need technology
The days of doing your numbers by hand is over, you need technology
Whether it is innovative point-of-sale systems for retailers or useful online accounting tools, technology has come a long way in the last few years you just have to know how to make the most of it.

The financial administration that comes with starting and running a business can be a bit of a headache for those that havent been through the process before. With a new idea, concept or product, all you want to do is run and expose it to as many customers as quickly as possibly.

Youll be bombarded with systems and applications that claim to help you through these early challenging days, it just comes down to research and advice to make sure you get the right setup.

One of the big decisions youll have to make is whether to find an accountant, take on a bookkeeper or do it all yourself. It is possible to track sales, outgoings, do back receipts, but it will suck up your time and can distract from the all-important task of steering the business.

The point of this article is to explain why technology can serve as an enabler. What I mean by those words is that once a little bit of time has been spent at the start researching and trialling technologies, the output from these can free up hundreds of man hours and also provide you with important decision-making ammunition.

Im a firm believer in going for a cloud-based accounting system, which can integrate with your business. You don’t want to have to be manually keying in information. If you can get front office systems connected with an accountant and accounting system, everything flows though and produces performance information.

It highlights aspects such as where you are burning cash and provides a real-time view of what the company is doing.

I recently tuned in to the television show Hotel Inspector, which featured a lovely lady from Wales. Despite having a great property, she had no idea what she was doing. With her mortgage in arrears, it all came down tothe fact that everything was manual. It was a classic example of where someone is always four or five months behind on figures. She didnt know what part of the business was making, or more importantly losing, money. The hotel was haemorrhaging cash despite customers coming in.

From my experience of running and helping small businesses, I always say create a bit of a nerve engine and this can be an accounting system. If you have a number of sales people and want to know how they are doing, then real-time business performance information is pivotal. You don’t want to be like that Welsh hotelier who has no idea.



Bivek Sharma has been a partner with KPMG for over ten years, specialising in accounting, tax and software. He started the Small Business Accounting division over two years ago with a goal to transform accounting services for small businesses. The team works with a huge variety of industry sectors and companies including coffee shops, technology companies, manufacturers, pubs, restaurants and retailers.

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