Procurement 6 October 2015

How to buy a server The essential guide for micro businesses

Buying a server is the next logical step for businesses operating a few PCs that are looking to expand
Buying a server is the logical next step for businesses operating a few PCs that are looking to expand
King of Servers’ Albie Attias explains how to begin the process of buying a server, why it’s so important if you’re looking to expand and what you need to consider.

The digital era is a great time to be part of a micro business, as opportunities created by the internet mean even the smallest company can compete with their larger counterparts on an even playing field.

This fact, coupled with recent improvements to the economy, has resulted in numerous opportunities for expansion among micro businesses across the UK but with expansion comes new obstacles, and a failure to adapt IT policy alongside this growth is something that could hold businesses back considerably.

Buying a server is the logical next step for businesses operating a few PCs that are looking to expand and I’ll help guide you through this process.

What’s the big deal?

In short, buying a server will serve the following purposes:

  • Providing a robust central store for business-critical data
  • Holding data more securely
  • Enhancing the availability of data and the time your business can spend online
  • Running applications like print, file, email, database, web and more
  • Ensuring all staff are working on the latest version of a document
  • Centralising and automating backup processes to safeguard against data loss
  • Providing remote workers with access to company files thus promoting flexible working practices
  • Facilitating system management and maintenance
The benefits offered to micro businesses taking the plunge and buying a server are clear, but knowing how to start the buying process itself can be tricky. A server need not cost much more than a desktop PC, or be much more complex, which provides some good news for firms worried about the complexity of such a change.

The purchase itself

Once a decision has been made regarding the necessary actions to support expansion, the next step is to identify the right server for your business needs. Believe me, there is a lot of choice out there, so doing your research is essential. A great starting point for this is to take a look in the mirror, not literally but look at where your business is currently, and what you need from a server.

Ask yourself the following questions:

  • How many applications do you run now? What sort of applications are they? Are they off-the-shelf like Microsoft Office, or more specialised?
  • How many users and desktops do you have?
  • How much data do you need to store?
  • Do you need to have large files, for example to support video material?

What space and power resources do you have?

While it is fairly detailed, this list is by no means exhaustive. And remember, making a large IT purchase means more than simply looking at your current situation forward thinking is essential, so consider what your needs may be in one year, or three years down the line. On top of this, don’t avoid the elephant in the room, have a good think about how much you are willing to spend.

Overall, the answers you give here will tell you a lot about the kind of server your business requires. And while business owners are constantly thinking about how they can get the most value for money, and this goes for IT purchases too. However, with money on your mind, don’t always opt for the cheapest product out there, as you could end up spending more money in no time at all.

It is best to decide on a server that can be upgraded, so it will easily grow along with you. As a crude rule of thumb, we estimate that, for every extra employee you have, you will need another 200GB of storage space and more if there is heavy multimedia involved.

Different types of server

Once the initial decisions have been made, it’s time to think about the nitty gritty. Broadly speaking, servers come in the following categories:

Rack servers This option is typically better for running multiple servers, making the equipment easier to access and cluster

Tower servers A better choice if your business has just a couple of servers. This option is flexible, and good for smaller offices

Blade servers Essential for those firms where space is set at a premium. They are stripped down servers, but still powerful – and great for saving space and power, and cooling resource


 
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