Procurement 10 March 2016

15 considerations to have better data and device protection in the age of the Internet of Things

Micro firms should make the right preparations for the Internet of Things
According to recent research from IT firm Gartner, 6.4bn devices will be connected to the internet in 2016, up 30 per centfrom 2015. Outreach manager at digital marketing agency Further, Lee Carnihan, talked to Business Advice about what the Internet of Things means for micro businesses and how to make the right preparations.

The opportunity and risks are in many ways the same as for larger companies. More connected devices mean more data. More data can help you identify operational efficiencies as well as sales and service opportunities.

For micro businesses without wide margins or a reliable sales pipeline, even the slightest saving or smallest sale might mean the difference between surviving, sinking or growing.

For example, a local coffee shop with only two employees could be using PayPal, a tablet and a card reader to take payment: no till required, no paper trail to file. If the coffee machine is WiFi-enabled too, stock control can be made more efficient, contacting the wholesaler’s systems to replenish stock automatically for example.

If the lights and thermostat are connected too, they can be turned on, off, raised or lowered, either automatically or remotely from a smartphone. Owners and employees can be left free to invest their precious time and energy on sales and service where revenue comes from.

Customers are increasingly connected and expecting to be able to pay using contactless? mobile applications like Apple Pay or Paym. Even a market stall or artisan trader can offer these options, they don’t demand a huge investment. But if they arent aware of these trends or technologies in the first place, a chance to make savings and sales will be missed.

You don’t have to connect any and every device

Even if there is a rapidly advancing trend to connect all manner of devices to the internet, this shouldnt lead you astray. Connecting the lights, thermostat or a coffee machine doesnt automatically mean it will generate useful information, sales or savings. Treat each device on a case by case basis and ask yourself these five strategic questions before connecting it to the internet:

(1) Will the device collect data, or perform a task for me, that will benefit my business?

(2) How will this device and data affect my bottom line? And will the gains outweigh the costs and risks?

(3) How will the device be connected and managed? Is this something I can do or do I need to call in an expert, and if so, what will the risks and costs be?

(4) Who will have access to the data and device, for what purpose and under which conditions?

(5) How will connecting this device impact productivity, information security and working culture?

These questions apply whether you’re a micro or multinational. it’s essential to understand the opportunity and costs as part of making a good decision. Understanding the risks is critical too. The potential influx of new data from each connected device could help you build up a better picture of your business, but it might also increase the complexity of managing your business.

Protecting the business from personal devices

Working from home and using personal phones, laptops and tablets might be the only way for a business to get off the ground and stay afloat in the early years. But while using personal devices for work might be a great launch pad and cost saver, it’s not risk free.

If there’s a virus on your smartphone it might spread to your laptop, especially if the two are tethered or you’re accessing the same applications like email. Similarly, if a cybercriminal hacks into your personal phone and acquires your login details, they might use them to gain access to your business accounts and data.

If you’re a pop-up business or a consultant delivering advice on a customer’s site, whose WiFI are you using? Connecting a device is only half the story, keeping it and your data secure is the other half.

Senior security evangelist for security solutions provider AVG Business Tony Anscombe explained: Cyber criminals are constantly probing hardware and looking for flaws in software to exploit. they’re scanning the airwaves and harvesting passwords and other personal identity data from wherever they can.

Light switches and thermostats might even be a risk