HR · 3 December 2019

The employer’s guide to disciplinary rules and procedures

Disciplinary rules and procedures

Business Advice has recently teamed up with HR and employment law consultancy Peninsula to create a short series on a range of HR-related issues. This article seeks to answer any questions you as an SME employer, might have on disciplinary rules and procedures.

Dealing with an employee disciplinary procedure or a dismissal is one of the less appealing parts of being an employer. But it’s even worse if you don’t know what the correct HR practices are. This could land you right in the middle of an unfair dismissal claim.

Small businesses feel the costs more

Such a claim can cost employers up to £1, 600 in legal fees. For smaller businesses, this monetary loss is more keenly felt. So it makes sense to follow a fair disciplinary ruling before dismissing someone.

But what is a disciplinary ruling in the workplace?

Employers use disciplinary procedures to tell an employee that their performance or conduct isn’t up to the standard set by the company. If the employee’s conduct seriously deviates from this standard, it can lead to full-time dismissal from the workplace.

What determines a fair procedure?

Both disciplinary and dismissal procedures must be conducted under specific terms to be considered fair and legal.

The length of time an individual has been employed with your company plays an important role. For example, if an employee has been with your company for less than two years, they have no right to claim unfair dismissal.

On the other hand, if the offending employee has worked for you for two or more years, you must:

  • Conduct an investigation into the matter
  • Inform the employee of any issues following the investigation
  • Invite the employee to a disciplinary hearing
  • Hold the disciplinary hearing and issue the outcome
  • Allow them the right to appeal

How do I avoid an unfair dismissal?

If you fail to follow all the appropriate steps within a dismissal procedure, you may face an unfair dismissal claim.

Even in cases of gross misconduct, you must refrain from firing offending employees on the spot. This is no longer considered an appropriate way to remove an employee from a business. As such an act could be judged as unfair.

It is important to remember that any actions you take against an employee should be determined by the severity of their offence.

For example, dismissing an employee for being late once or twice over the course of five years will not be considered a reasonable course of action and is likely to be ruled as unjust.

To avoid any misunderstandings around dismissal and disciplinary procedures, it is important to ensure that your employees are aware of the relevant procedures in place as part of their employment contract. It is also important that you communicate these terms clearly during staff induction and onboarding process.

How will an unfair dismissal affect me as an employer?

If the court rules your dismissal as unfair, you may be required to pay compensation.



Laura is the Junior Reporter at Real Business and Business Advice. She's the first point of call for any PR, business owner or industry insider looking to tell a story of entrepreneurial inspiration, retell some key advice, or a ground-breaking news story. She is the core ambassador for the brand(s) and can be found attending high profile events and meeting disruptive business owners across London and beyond.