Finance is at the heart of every business. After all, no business can operate effectively without money. The finance department is responsible for looking after this money, helping to ensure the success of the business. But what does finance do and what are its main goals?
In this article, we will tell you everything that you need to know about finance, from the main functions of the department to the different job roles available within this critical business function.
What does finance do?
Finance is responsible for managing the money within an organisation. This includes monitoring cashflow in and out of the organisation, reporting on the financial situation of the business and creating financial strategies to ensure the success of the company.
In large organisations, you can expect to find specialist finance teams with several different job roles and many layers of management. However, in a smaller business you might find that the business owner is responsible for finance, the role is outsourced, or one person has been hired to deal with everything related to finance.
Read on to learn more about the goals of the finance department, as well as the different types of jobs available in finance.
What is the main goal of finance?
There are two key goals within any finance department. The first is to accurately maintain records of financial transactions within the business, ensuring both legal compliance and accurate financial reporting to stakeholders.
The second is to be able to create effective financial strategies which monitor the overall health of the business and help to ensure its long-term success.
Let’s take a look at both of these roles in more detail.
Accounting and reporting
Accounting is at the core of every finance department, responsible for day-to-day record keeping, reporting, payroll and cashflow reporting. This area of finance is responsible for what comes in and goes out of the business and will maintain the balance sheets and financial statements.
This team is also responsible for ensuring that the business complies with regulations and remains in good financial health. This means managing and conducting internal audits, as well as filing tax reports.
Strategic financial management
Strategic financial management involves careful financial planning to assess the overall health of the organisation and plan both short and long-term goals. This means using current reports to forecast the predicted growth and future trends of the business.
Not only does the strategic finance team create forecasts and budget plans, but they are also responsible for identifying and mitigating risks, ensuring that the business’ finances are protected by considering different finance options and liaising with investors and stakeholders where required.
Areas of finance
We have already discussed how finance can be broken into two main functions: accounting and strategic planning. However, these two functions can be further separated into many different areas of finance. Let’s take a look at some of the different areas of finance that you might come across.
Record keeping and reports
A large proportion of finance involves maintaining accurate records of transactions and financial events within a business. Not only are these records legally required by HMRC, but they’re also used by organisations to keep track of growth, as well as any money that is owed to investors or partners.
Accounts payable and accounts receivable
Another key role within the finance function is accounts payable and accounts receivable. Accounts payable is responsible for making payments to other companies for goods and services which have been received by the business. Accounts receivable are responsible for tracking money that comes into the organisation from clients, as well as sending invoices and reminders.
Accounts payable and receivable departments will typically use computer software into which they input the transaction records. At the end of every month or quarter, they will then go through a process known as balancing the books, where the transaction records are compared against the credits and debits in the business bank account.
Most people will have heard of payroll – after all, it is one of the most important functions of a business. Payroll is responsible for ensuring that all employees within a business are paid accurately and on time. They will also ensure that taxes, national insurance, pension contributions and any other benefits are calculated accurately and paid on time to the relevant agencies.
The role of the financial controller is responsible for ensuring that financial processes within a business follow legal guidelines and are compliant with relevant legislation. They will also help to protect the business against fraud or theft by implementing internal controls to protect the business’ finances.
Financial planning and growth
For the best chances of success, every business needs clear plans on how to grow and develop. This is where the financial planning team comes in. They take reports from the accounting team and use market trends to predict how the organisation will continue to perform over time. This can help businesses to identify any potential risks to the business, as well as where future opportunities may lie.
Every business runs into issues occasionally, but it’s how those issues are identified and dealt with that will determine the ultimate success of the business. Risk management involves identifying and assessing potential risks that could impact a business, and then putting measures in place to mitigate those risks.
Risks could include internal changes within the organisation or external changes which could have an impact upon the business. By identifying these risks early, your business will have the best possible chance of reducing any negative impact to the business, as well as identifying any opportunities which arise from the changing business landscape.
The treasury role within the finance function is responsible for looking after the organisation’s money and ensuring that there are always enough funds available for the business to function effectively.
The treasury team works closely with other teams within the finance function in order to predict the future financial needs of the business and ensure that there is always a constant stream of revenue. This will enable the business to continue to operate effectively without the risk of running into debt.
Large corporations typically have multiple shareholders and investors. The investor relations role is responsible for liaising and communicating with investors and shareholders who have an active interest in the company’s finances and overall stability. The investor relations team will be responsible for providing stakeholders with regular reports which detail the company’s performance, along with any upcoming organisational changes.
This role is also tasked with managing and nurturing the business’ relationship with its investors. This helps to ensure their ongoing investment and support in the company.
Job roles in finance
Finance is a broad term that encompasses many different job roles. We’ve already explored the different areas of finance, but what job roles exist within the field of finance?
Here are some of the most common job roles that you’ll find within finance.
CFO (Chief Financial Officer)
The CFO is the head of the finance department, overseeing the entire department. They have overall responsibility for the organisation’s financial strategy and will have a strong interest in the overall health of the organisation.
Financial Controller (FC)
The Financial Controller is the head of the accounting function within an organisation. This means that they will oversee the financial analysis, reporting and budgets of the business. They are typically responsible for ensuring that the immediate financial needs of the business are able to be met, and that reporting is completed accurately and according to legal requirements.