Business Law & Compliance

How To Change The Registered Address Of Your Business

Luisa Ddakis | 8 September 2022 | 1 year ago

How To Change The Registered Address Of Your Business

If you’ve recently moved or are in the process of moving your business to a new address, then you may be wondering how to change the registered address of your business. To change the registered address of your business you will need to notify Companies House by post, on the phone, or online within 14 days of the change taking place by filing a notice of change of registered office. 

You can do this with your online account, calling 0303 123 4500, or by using form AD01 for limited companies or form LLAD01 for LLP organisations. You should then update any shareholders, directors, debtors, creditors and other business contacts of the change, along with business stationery and websites that display your company address.

Here we take you through the steps to update your registered address in more detail plus explain what a registered address is and why you need one.

What Is A Registered Address And Why Do You Need One For Your Business

As per The Companies Act 2006, it is a legal requirement that all businesses in the UK must have a registered business address. A registered address is an official address that is used for legal and administrative purposes for businesses. This is the address that will be listed on public records, such as the Companies House register and it is also the address that will be used for correspondence from HMRC, banks, and other official bodies.

The registered office address must be displayed on all official correspondence on letterheads, and is the address to which all official communications, notices, and documents must be sent. The registered office must be located in the same country as the company is incorporated.

This requirement ensures that the company is subject to the laws of that country and makes it easier for shareholders and creditors to take legal action if necessary. Additionally, having a registered office in the same country as the company makes it easier for authorities to monitor the company’s activities and ensure that it is complying with regulations.

Step By Step Changing The Registered Address Of Your Business

Perhaps you’re relocating your business to new premises, or you simply need to update your records with Companies House. Whatever the reason, if your address has changed, or is changing soon, then you’ll need to update your registered address with Companies House. This is a simple process that can be done online, by post, or in person.

Here’s a step-by-step guide to changing your registered address: 

  • First, you’ll need to notify Companies House of your new address. You can do this by filing a notice of change of registered office address form online or by post. If you are updating Companies House via your online account, you can do this by:
    • Log in to your Companies House account or create one if you don’t already have one.
    •  Click on ‘My Company’ and then ‘Change Registered Address.’
    • Enter your new address and click ‘Save Changes.’
    • If you’re changing your registered address to a location outside of the UK, you’ll need to provide additional information including the country in which your business is now based.
    • Once you’ve updated your registered address, be sure to update your correspondence address as well. This is the address that will be used for all official communications from Companies House.
    • You can update your correspondence address by clicking on ‘My Profile and then ‘Update Correspondence Address.’
    •  Enter your new correspondence address and click ‘Save Changes.’
If using one of the AD01 or LLAD01 forms available from gov.uk to update your address by post, you should send them to the following addresses depending on where your company is registered:

  • For companies registered in England and Wales: The Registrar of Companies, Companies House, Crown Way, Cardiff, Wales, CF14 3UZ.
  • For companies registered in Scotland: The Registrar of Companies, Companies House, Fourth Floor, Edinburgh Quay 2, 139 Fountainbridge, Edinburgh, Scotland, EH3 9FF.
  • For companies registered in Northern Ireland: The Registrar of Companies, Companies House, Second Floor, The Linenhall, 32-38 Linenhall Street, Belfast, Northern Ireland, BT2 8BG.
Once you’ve filed the form and your update has been received by Companies House, your new address will appear on the public register within 10 days. Finally, once you’ve sent your updates to Companies House, you’ll also need to update your website and any other marketing materials.

In addition, you may need to update your business licences and permits, as well as notify any key contacts including directors, shareholders, clients, creditors and debtors. By following these simple steps, you can ensure that your business always has a correct and up-to-date registered address.

Who Needs To Know About Your Change Of Address? 

Who Needs To Know About Your Change Of Address

Once your registered business address has been officially changed, you must update anyone that needs to be able to get in contact with you. This could include, but isn’t limited to the following organisations and individuals:

Financial

  • Banks
  • Credit card company
  • Pension providers
  • Student loans company

Services

  • Tax advisers
  • Your accountant
  • Insurance providers
  • Legal advisors, i.e. solicitors, IR35 services
  • Professional Institutions and Associations that your business is regulated by or is a member of
  • Business Adverts & Marketing Services

Customers / Suppliers

  • Agencies and Clients
  • Telecoms providers, i.e. mobile, broadband
  • IT hosting/backup services
  • Your employees

Can Any Address Be Registered?

In the UK, an address can be registered as an official business address as long as it meets a few requirements;

  • The address must be a physical location where business is conducted, which must also be in the same country as the organisation was set up.
  • The business must have a contact name and phone number associated with the address.
Once these requirements are met, businesses can register their chosen address as their primary place of business in the UK. You should note that the address must be in the same country as where the business was incorporated, and a PO box shouldn’t be used.

Using PO Boxes

A post office box, or PO Box, is a numbered box that is assigned to an individual or business by the post office. PO Boxes are used for the receipt of mail that is sent through the postal system. While PO Boxes are often used as a mailing address for businesses, they cannot be used as a registered business address.

As a registered business address is the legal address of a business, it must be a physical location where important documents can be delivered. For businesses that do not have a physical presence, such as online businesses, a registered agent service can be used to provide a physical location for the delivery of important documents.

Same Country Requirement

The registered office must also be in the same country as the company is incorporated. This requirement ensures that the company is subject to the laws of that country and makes it easier for shareholders and creditors to take legal action if necessary.

Additionally, having a registered office in the same country as the company makes it easier for authorities to monitor the company’s activities and ensure that it is complying with regulations. notices and documents must be sent.

Can You Use Your Home Address?

While it is possible to use your home address as your registered address, this can create some potential problems. For example, your home address will become public record, which could lead to unwanted attention from salespeople, unsolicited mail and phone calls, or scam artists.

In addition, using your home address can make it more difficult to keep your personal and business affairs separate. Before using your home address as a registered business address you should also check if permission is required from any other organisation, such as your lender if you have a mortgage.

Sometimes a clause may exist in your mortgage documents or rental agreements that restricts or prohibits the property from being used for business purposes, then you would need to resolve this issue before moving ahead with your business from your home.

Ultimately, the decision of whether to use a home or business address for your business is up to you, as long as you can fulfil the criteria outlined regarding the requirements of suitable addresses that can be used for registering a business.

The Benefits Of A Registered Business Address

Every business must have a registered address. This is the address where your business is officially based and where important correspondence will be sent. Aside from being a legal requirement in the UK, there are some further benefits to having a registered business address.

  • Having a registered address also makes it easier to open a bank account and apply for business licenses, and credit.
  • Having a registered address gives your business a sense of legitimacy and helps to ensure that you are complying with the law
  • In addition, your registered address can help to give your business a sense of legitimacy and professionalism. Customers are more likely to trust a business with a registered address, and it can also make it easier to attract investors.
  • A registered business address is that it provides your customers with a permanent physical location for your business.
As you can see, there are many good reasons to ensure that your business has a registered address.

Is There A Fee To Update The Address?

Whilst there is no fee payable for updating your registered business address with Companies House, you may incur other costs as a result of the update. For example, updating your company stationery, website, HMRC, signage and policy documents can all take time, and therefore have a monetary value to them.

Why Do You Need To Update Registered Business Address

It is a legal requirement in the United Kingdom to keep your registered business address up to date. This is so that Companies House, HM Revenue and Customs, and other government agencies can always send correspondence to the correct address. It is also the address that will be listed on public records, such as the Companies House register.

If you change your business premises, you need to update your registered address at Companies House. This is so that there is an accurate record of where your company is based and you can receive any correspondence to the correct address.

As such, updating your registered business address is important for several reasons: 

  • First, it ensures that you can be reached by your customers, clients and relevant official organisations such as HMRC. This will ensure that you can receive things like licences and permits, which are essential for keeping your business compliant.
  • Secondly, it helps to prevent identity theft and fraud.
  • Thirdly, it allows you to keep your business name and contact information up-to-date with the latest changes and shows that your business is still active and operating in the community.
  • Fourth, it keeps your business information accurate and up-to-date with the latest changes in the law.
  • Finally, it allows you to avoid penalties for failing to properly register your business address. Updating your registered business address is quick and easy, and it is an important step in protecting your business interests.
Failing to update your registered address could result in significant delays in receiving important correspondence from Companies House and other organisations, as well as fines. Updating your registered business address UK is straightforward, so there is no excuse for not doing so.

What Are The Fines

What Are The Fines

If you fail to update your registered business address, you may be subject to penalties and additionally, the company may be struck off the public register, which can have serious consequences for your business.

Companies House may impose a fine of £150 on directors who do not provide their current home address, and HM Revenue and Customs may also impose penalties if they are unable to contact a company at its registered business address.

To avoid these penalties, it is important to keep your registered business address up to date. You can do this by filing a notice of change of registered office at Companies House.

When To Change Your Registered Address 

It is common for businesses to change their registered address at some point, whether they are relocating their premises or simply changing their registered office address.

As a business owner, it is important to keep your registered business address up to date. Your registered business address is the address that is on record with the government organisation that oversees businesses in your country. This is typically the address where you receive official correspondence from the government.

If you move your business to a new location, you will need to update your registered business address with Companies House. In some cases, you may also need to provide proof of your new address, such as a lease agreement or utility bill. Failure to update your registered business address can result in significant penalties, so it is important to keep this information up to date.

Summary

We hope this article has been useful in helping you to understand how to change the registered address of your business. To recap, it is a legal requirement to have a registered business address for all companies in the UK. As such, you will need to notify Companies House by post, on the phone, or online within 14 days of your registered business address change and there is no charge for making the update. Failure to keep your registered address correctly updated could result in fines being issued.

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