Business Development, Sales & Marketing

How to Write a Tender Proposal

Business Advice | 28 December 2022 | 1 year ago

Regardless of the type of business you have or the industry that you are in, you might find yourself needing to write a tender proposal. Below, we have taken a look at how to ensure your submission is perfect.

Research

Before you rush into answering questions, make sure to carry out as much research as possible. This will help you to write an informed, educated and accurate tender proposal. It’s important to answer the questions correctly and to demonstrate that you know what you’re talking about. This is a lot easier to do when you have prepared beforehand.

Make Sure You Can Fulfill the Criteria

Tender proposals usually have a set of minimum requirements that you must meet. If you can’t meet the criteria, then you are unlikely to be successful. It’s a good idea to mention some of the potential criteria set – such as your accreditations, team size and relevant experience – to highlight that you are a suitable applicant. If there are any requirements that you might not be able to meet, explain how you would bridge the gap to ensure that this is not a problem.

Create Your Plan

Writing a tender can be daunting, as there’s a lot to think about and a lot of information to clearly convey. Before you start, create a plan. This will guide you through the writing, ensuring that you mention everything that needs to be mentioned. Clearly outline in your plan your resources, any required support, what actions need to be completed and any delegation of actions. You should also mention your estimated timeline and KPIs. As you write your tender proposal, you can tick off everything detailed in your plan.

Clear Structure

Your tender writing plan should have a clear structure. Make sure that your plan meets all the requirements in the tender request, and ensure they are included in the proposal itself. It’s a lot easier to write an impressive proposal when you have a clear and structured plan to follow.

Provide All Requested Credentials

You could have written an amazing tender proposal, but it won’t be taken seriously if you forget to provide something that you have been asked for. Don’t let your tender down by not providing all the requested credentials, as it’s likely that you won’t be considered.

Proofread

Ensure that the tender is correct and there are no errors before submitting it. A mistake looks unprofessional, and could impact how serious someone takes your proposal. Review it against the criteria again to make sure everything is covered. If anything is missed, add it in. If anything is unclear, make changes. You could also consider enlisting the help of a professional proofreader, or get someone with tender experience to proofread it.

Submit the Tender

Once you are happy with the tender proposal you have written, it’s time to submit it. It’s important to submit the tender by the deadline, otherwise it won’t be considered.

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