Business development 19 December 2017

Six tips for improving the overall efficiency of your team

Two Young Businessmen at Desk Covered with Sticky Notes
Reward your employees to boost your business

Your team needs to work as efficiently as it can to ensure work is completed to a high standard, in as little time as possible. Here, Business Advice contributor Jessica Foreman gives her tips for getting the most from your team.

Business owners can’t expect efficiency to improve just because they tell their employees it must. Each team member needs to be motivated in order to encourage them, and owners should look to make some changes to their businesses as well, in order to boost productivity.

There are many reasons your team aren’t being as efficient as you would like them to be. This can range from feeling disheartened, to slower and more complicated processes.

Ultimately, spending time on this will benefit your employees, as they feel appreciated and motivated which will, of course, have major benefits for the business. How can business owners achieve this?

(1) Reward your employees

One way to improve morale within your team and boost efficiency is by rewarding your employees. If your team are working hard and feeling like it is going unnoticed, then morale will start to drop, and the work they produce could slow down as a result.

To help keep this high, make sure team members feel appreciated by rewarding hard work. This could, for example, be with a party to celebrate the year, complete with awards and a special host to hand them out, for those who have truly excelled.

(2) Provide them with incentives

Incentives are a great way to ensure productivity remains at a high, as your employees have something to aim for. This might be a yearly bonus or pay rise, for example. Anything that shows your team they’ll be regularly rewarded for working hard.

(3) Set realistic goals

To keep productivity at a high you should also set your team goals – this could be yearly targets they have to achieve which could result in them benefiting from the incentives.

Make sure these targets are realistic. They should push your team but not be unreachable – if they are working as hard as they can and still not reaching them then productivity will eventually start to drop again. Check in regularly to see whether they are reaching these targets and if they are having any issues, ask why? This will help you to resolve any problems early.

Don’t be critical – this will only demotivate your employees, but at the same time ensure you provide constructive criticism to keep them heading in the right direction.

(4) Inspire your team

To get the best out of your team you need to inspire them so they want to work hard to better themselves. You might find it is helpful to bring in a motivational speaker – it’s all well and good telling them why they need to work harder but as their boss you will always have an agenda.

Your staff will be far more receptive to an outsider who can tell their own story of success and failure – motivate the team and bring fresh ideas and perspectives. 

(5) Provide training

You can’t expect people to improve if you don’t help them do so. Provide training and your employees with appreciate it because it will benefit them in the long run. But, it will also improve the way they work right now.

(6) Re-evaluate your processes

Take a look at your processes. If they are long-winded and involve unnecessary steps this could be slowing down your employees and therefore, through no fault of their own, efficiency is low.

Talk to employees and ask them the positives and negatives of current processes, and how they think they could be improved. After all, they’re the ones using it every day.

Make a few changes and you will improve the efficiency of your team as they become more motivated and productive.

Jessica Foreman is an author and freelance writer

Read more: How employers can maintain Christmas productivity during December

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