Business development 26 October 2017

Five tips on how to organise your small business

Open plan offices could help a business become more organised
Open plan offices could help a business become more organised

It can be easy to let standards slip within an organisation. Here, Business Advice contributor Jessica Foreman offers five tips to help you organise your small business.

With the greatest will in the world, we can all be guilty of letting things drift before we fall into bad habits. That’s why, from time to time, business owners need to take a step back and put time and energy into the organisation of their operation.

Do this properly, and you can inject a new sense of purpose into your firm, and a renewed focus into your team. Here are five tips to help you organise your small business.

Conduct a full review of what works and what doesn’t

Before you change anything, you need to conduct a full review. It’s vital that you take a top-to-bottom look at the way you organise your small business.

Ask colleagues and even speak to customers or clients for their assessment of your company. Make a list of the things your business is good at – and those it’s not so good at.

Focus on improving the downsides, and don’t undervalue the positives. These reviews should be conducted on a semi-regular basis to ensure you organise your small business according to a structure that is continually refreshed.

Ensure you adopt an open communication strategy

Do you know what employees want to see in a boss? According to one study it’s honesty, while second on the list is “being approachable”. This is why it’s vital that you organise your small business in such a way that fosters effective communication.

Have a regular meeting – weekly if necessary, monthly as a minimum – where senior colleagues explain the performance of the company and look at the successes you’ve had and the challenges ahead.

Delegate well to empower colleagues

If you’re running a business, it can be hard to let go. However, when you have a team of people at your disposal you need to delegate responsibilities to them. Spotting the strengths of your employees – and finding ways to unlock their potential – is vital if you are to be as productive as possible.

Not only that, but a failure to see possible career progression is a key reason why many people quit their job. Keep your employees motivated by finding new ways to challenge them. You’ll both benefit in the long run.

Consider how you could use space effectively

What about inside your workplace? Are you using your premises effectively enough? Have you got the right people sitting next to each other?

It might not seem significant, but team morale and spirit is key to helping productivity and getting the right mix of people together – with older, experienced employees, who can help pass on their wisdom, spread among your bright young talent – can really help with this.

A small shifting of desks, knocking out a wall to go open plan, or even improving the decoration and appearance of your office, could all help.

Make sure you’re using the right software

Ensuring you’ve got the correct software can be crucial when considering how to organise your small business and ensure you’re operating with effective project management, are in control of your finances and have a marketing strategy that delivers success.

You should think carefully about whether the programs you are using are delivering the right results for you but, from an organisational point of view, it’s also important to consider enterprise resourcing planning software, so that you can knit it all together and make sure your software works together rather than at odds with each other.

Regular and thorough reviews, open communication, effective delegation, space management and software deployment should form the important bedrock of how you organise your small business.

Jessica Foreman is an author and freelance writer

Read more: Five tried and tested ways to fund your startup

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