Business Advice

How to Run an Effective Meeting

Business Advice | 2 March 2023 | 1 year ago

There is no denying the importance of meetings in the workplace, but many meetings are ineffective. This can happen because of poor planning, having too many topics to discuss or because of a lack of participation. Luckily, there are ways to run an effective meeting, and there are simple steps that you can take to help.

Why It’s Important to Run an Effective Meeting

A meeting is there to provide value in one of many forms; it could be organised to help a group of people share their ideas, or it could be organised to make a group decision. Meetings can also be used to build relationships in the workplace and to ensure that everyone is on the same page with a project. However, it’s not enough to simply organise a meeting, you need to ensure that it’s effective. Otherwise, it could end up being a waste of valuable time for everyone attending.

What Steps Can You Take to Run a More Effective Meeting

Create an Agenda

It’s helpful to let people know what the meeting is about, as they can then prepare ahead of time. You can do this by creating an agenda and handing it out beforehand.

Set Goals

With a lot of people and various things to discuss, it’s not uncommon for a meeting to go off on a tangent. To ensure that your meeting covers all of the important points, set goals.

Only Invite Necessary People

Nobody wants to take time out of a busy work day to attend a meeting that isn’t relevant to them, so only invite the necessary people.

Keep Minutes

Keeping minutes is an effective way of keeping track of what is decided in a meeting, so everyone knows what agreements were made. Minutes are also informative for those who could not attend.

Use a Presentation

Using a presentation can help you to convey your points, and it gives everyone something to look at when they’re taking notes. You could also share this presentation after the meeting for reference.

Encourage Participation

An effective meeting is one with a lot of participation, so encourage this amongst attendants. Ask questions and delegate topics to ensure that everyone is engaged.

Take Breaks

If the meeting is likely to be a long one, take regular breaks. This will give people the chance to relax, refresh and get their thoughts in order.

Set Follow Up Actions

Before the meeting ends, set follow up actions and decide who is going to do what. This will ensure that the meeting was effective and plans are put into action.

Sign up to our newsletter to get the latest from Business Advice.

Related Topics

Exploring the Immersive World of VR Development: Applications and Opportunities
25 September 2023

Exploring the Immersive World of VR Development: Applications and Opportunities

Read More →
The Importance of Data Analytics in Making Informed Business Decisions
14 September 2023

The Importance of Data Analytics in Making Informed Business Decisions

Read More →
Financial Planning for Small Business Owners
11 September 2023

Financial Planning for Small Business Owners

Read More →
Navigating Financial Challenges: 5 Tips for SMEs
17 August 2023

Navigating Financial Challenges: 5 Tips for SMEs

Read More →
Eco-Friendly Sustainable Business Practices
8 August 2023

Eco-Friendly Sustainable Business Practices

Read More →
What is Competitive Pricing?
4 August 2023

What is Competitive Pricing?

Read More →

If you enjoy reading our articles,
why not sign up for our newsletter?

We commit to just delivering high-quality material that is specially crafted for our audience.

Join Our Newsletter